Warehouse Administrator
Maintain warehouse inventory and movement records across inbound and outbound, keeping stock data accurate.
Booking & Coordination
Process freight bookings across carriers and modes.
Import & Export
Process customs documentation and compliance paperwork.
Transport & Warehouse Admin (Warehouse)
Maintain schedules, records and warehouse documentation.
Tracking & Visibility
Monitor shipments and respond to status queries.
Billing & Customer Service
Reconcile invoices and handle customer queries.
Five reasons clients stay past the first hire
One resource, only yours
No shared queue, no rotating cast. Your dedicated resource works exclusively for you and stays.
25 years of Australian market experience
Founder Rohit Sahdev's 25 years in the Australian market, including senior leadership at Telstra, shape how every dedicated team is managed.
You always know what your team is doing
Every dedicated resource works behind Screenshot Monitor — auditable activity and reporting, not a black box.
No more "That's not my job."
Your dedicated outsourced resource adapts to what your business needs, takes ownership and grows their career by stepping up to new challenges.
Capacity without the hiring squeeze
Skilled and reliable operational talent is harder to hire locally right now. A dedicated resource adds capacity without adding to that pressure.
The outcome this role is built for
Cleaner inventory records and fewer discrepancies — because movement records are maintained continuously, not reconstructed at stocktake.
What this role owns day to day
Core responsibilities
- Maintain warehouse inventory and movement records
- Process inbound and outbound documentation
- Support stocktake reconciliation
- Coordinate with warehouse staff on discrepancies
Works inside
Reported on weekly
| Documentation accuracy | Records matching physical movements |
| Discrepancy resolution | Time to resolve inventory discrepancies |
| Task completion | Admin tasks closed on schedule |
| Record accuracy | Warehouse records kept current |
Works your hours. Picks up the work.
Australian business hours
Aligned to your primary time zone and holiday calendar for day-to-day coverage.
9am–5pm style coverage, matched to your roster
Extended coverage
Stretch shift start/end times around carrier cut-offs and international time zones.
Early-start or late-finish shifts, by agreement
Round-the-clock rotation
Rotating dedicated resources for genuine 24-hour shipment coverage.
Multiple dedicated seats, handover documented
What "no that's not my job" looks like in practice: a stock discrepancy doesn't have an obvious cause — it still gets investigated fully instead of being adjusted to balance.
What stays with your authorised staff
Physical handling and stock counts remain with authorised local staff. This role administers records — it doesn't handle stock physically.
The market backdrop for warehouse administration hires
Australian wage growth over the year to the March quarter 2026 (3.2% in the private sector), raising the cost of hiring locally.
job vacancies were recorded across Australia in May 2026 — 293,800 of them in the private sector.
of Australian businesses reported rising operating expenses in June 2026 — 65% citing overheads, 40% citing staffing costs.
Statistics checked in July 2026 from the Australian Bureau of Statistics and ServiceNow. See our Challenges We Solve page for full sourcing and context.
The same skillset, wherever shipments or cases need tracking
Strip away the freight-specific platforms and this role is a recognisable shape: book, document, track and reconcile against a deadline.
Doing this in-house with stretched staff, or paying a third party
- Warehouse admin competes with other priorities
- Discrepancies surface at stocktake, not before
- Documentation lags behind actual movements
A dedicated warehouse administrator, outsourced to us
- One resource whose only job is warehouse record accuracy
- Reports to your own warehouse manager, not a third party
- Same Screenshot Monitor transparency, direct to you
Retail & E-commerce
Inventory and stock record management mirrors warehouse administration closely.
Inventory systemsConstruction & Engineering
Equipment and materials tracking mirrors this role's record-keeping discipline.
Procurement portalsMSPs & IT Resellers
Asset and infrastructure record-keeping needs the same accuracy discipline.
Asset management toolsReal Estate & Property Management
Property and maintenance record-keeping mirrors this role's discipline.
Property platformsNo guessing what this role worked on. Full sample report on the Logistics page →
Discovery, role design, and a candidate you interview yourself.
You define outcomes, tools and work hours. We source, screen and put forward candidates you interview and approve. Once live, your resource follows your systems, escalation model and reporting cadence — reviewed together on a schedule you set.
Questions about hiring a dedicated Warehouse Administrator
Ready to add this role to your team?
Tell us your warehouse size and current WMS — we'll shortlist candidates against your actual task list.