Transport Administrator
Maintain transport schedules, driver records and delivery documentation, keeping the fleet's paperwork accurate.
Booking & Coordination
Process freight bookings across carriers and modes.
Import & Export
Process customs documentation and compliance paperwork.
Transport & Warehouse Admin
Maintain schedules, records and warehouse documentation.
Tracking & Visibility
Monitor shipments and respond to status queries.
Billing & Customer Service
Reconcile invoices and handle customer queries.
Five reasons clients stay past the first hire
One resource, only yours
No shared queue, no rotating cast. Your dedicated resource works exclusively for you and stays.
25 years of Australian market experience
Founder Rohit Sahdev's 25 years in the Australian market, including senior leadership at Telstra, shape how every dedicated team is managed.
You always know what your team is doing
Every dedicated resource works behind Screenshot Monitor — auditable activity and reporting, not a black box.
No more "That's not my job."
Your dedicated outsourced resource adapts to what your business needs, takes ownership and grows their career by stepping up to new challenges.
Capacity without the hiring squeeze
Skilled and reliable operational talent is harder to hire locally right now. A dedicated resource adds capacity without adding to that pressure.
The outcome this role is built for
Cleaner transport records and fewer schedule conflicts — because documentation is maintained continuously, not reconstructed after an issue.
What this role owns day to day
Core responsibilities
- Maintain transport schedules and driver/vehicle records
- Process delivery documentation accurately
- Coordinate with drivers on route changes
- Support fleet compliance record-keeping
Works inside
Reported on weekly
| Documentation accuracy | Records matching source data |
| Schedule compliance | Schedules maintained without conflict |
| Task completion | Admin tasks closed on schedule |
| Record accuracy | Fleet records kept current |
Works your hours. Picks up the work.
Australian business hours
Aligned to your primary time zone and holiday calendar for day-to-day coverage.
9am–5pm style coverage, matched to your roster
Extended coverage
Stretch shift start/end times around carrier cut-offs and international time zones.
Early-start or late-finish shifts, by agreement
Round-the-clock rotation
Rotating dedicated resources for genuine 24-hour shipment coverage.
Multiple dedicated seats, handover documented
What "no that's not my job" looks like in practice: a route change happens outside the standard update process — it still gets documented and communicated instead of causing confusion later.
What stays with your authorised staff
Vehicle safety decisions remain with authorised personnel. This role administers records — it doesn't make safety calls.
The market backdrop for transport administration hires
Australian wage growth over the year to the March quarter 2026 (3.2% in the private sector), raising the cost of hiring locally.
job vacancies were recorded across Australia in May 2026 — 293,800 of them in the private sector.
of Australian businesses reported rising operating expenses in June 2026 — 65% citing overheads, 40% citing staffing costs.
Statistics checked in July 2026 from the Australian Bureau of Statistics and ServiceNow. See our Challenges We Solve page for full sourcing and context.
The same skillset, wherever shipments or cases need tracking
Strip away the freight-specific platforms and this role is a recognisable shape: book, document, track and reconcile against a deadline.
Doing this in-house with stretched staff, or paying a third party
- Transport admin competes with other priorities
- Records fall behind during busy periods
- Schedule conflicts surface late
A dedicated transport administrator, outsourced to us
- One resource whose only job is transport administration
- Reports to your own fleet manager, not a third party
- Same Screenshot Monitor transparency, direct to you
Retail & E-commerce
Inventory and stock record management mirrors warehouse administration closely.
Inventory systemsConstruction & Engineering
Equipment and materials tracking mirrors this role's record-keeping discipline.
Procurement portalsMSPs & IT Resellers
Asset and infrastructure record-keeping needs the same accuracy discipline.
Asset management toolsReal Estate & Property Management
Property and maintenance record-keeping mirrors this role's discipline.
Property platformsNo guessing what this role worked on. Full sample report on the Logistics page →
Discovery, role design, and a candidate you interview yourself.
You define outcomes, tools and work hours. We source, screen and put forward candidates you interview and approve. Once live, your resource follows your systems, escalation model and reporting cadence — reviewed together on a schedule you set.
Questions about hiring a dedicated Transport Administrator
Ready to add this role to your team?
Tell us your fleet size and current TMS — we'll shortlist candidates against your actual task list.