Accounts Payable Officer
Process supplier invoices and payment runs, matching against purchase orders and resolving queries before they become late payments.
Bookkeeping
Process transactions and reconcile accounts in Xero/MYOB.
AP & AR (Payable)
Manage supplier payments and customer receivables.
Payroll
Process pay runs and maintain employee records.
Management Reporting
Prepare reconciliations, statements and management reports.
Tax & Compliance
Prepare tax returns and compliance documentation for review.
Five reasons clients stay past the first hire
One resource, only yours
No shared queue, no rotating cast. Your dedicated resource works exclusively for you and stays.
25 years of Australian market experience
Founder Rohit Sahdev's 25 years in the Australian market, including senior leadership at Telstra, shape how every dedicated team is managed.
You always know what your team is doing
Every dedicated resource works behind Screenshot Monitor — auditable activity and reporting, not a black box.
No more "That's not my job."
Your dedicated outsourced resource adapts to what your business needs, takes ownership and grows their career by stepping up to new challenges.
Capacity without the hiring squeeze
Skilled and reliable operational talent is harder to hire locally right now. A dedicated resource adds capacity without adding to that pressure.
The outcome this role is built for
Fewer late payments and supplier disputes — because invoices are matched and queued accurately, not rushed through at the last minute.
What this role owns day to day
Core responsibilities
- Process supplier invoices against purchase orders
- Prepare payment runs for approval
- Resolve supplier queries and discrepancies
- Maintain an accurate, current accounts payable ledger
Works inside
Reported on weekly
| Invoice processing turnaround | Time from receipt to processed |
| Payment accuracy | Payments matching approved invoices |
| Exception rate | Invoices requiring investigation |
| Supplier query resolution | Time to resolve supplier disputes |
Works your hours. Picks up the work.
Australian business hours
Aligned to your primary time zone and holiday calendar for day-to-day coverage.
9am–5pm style coverage, matched to your roster
Extended coverage
Stretch shift start/end times around BAS and EOFY deadlines.
Early-start or late-finish shifts, by agreement
Seasonal scaling
Additional dedicated resources during tax season and EOFY peaks.
Scale up seats for peak season, scale back down after
What "no that's not my job" looks like in practice: an invoice doesn't match the PO on file — it still gets investigated and resolved instead of being paid or rejected on autopilot.
What stays with your authorised staff
Payment release and approval remain with authorised personnel. This role prepares and processes — it doesn't release funds.
The market backdrop for AP hires
of Australian businesses reported rising operating expenses in June 2026 — 65% citing overheads, 40% citing staffing costs.
of Australian small businesses expected difficulty meeting financial commitments in June 2026.
Australian wage growth over the year to the March quarter 2026 (3.2% in the private sector), raising the cost of hiring locally.
Statistics checked in July 2026 from the Australian Bureau of Statistics and ServiceNow. See our Challenges We Solve page for full sourcing and context.
The same skillset, wherever transactions need reconciling
Strip away the practice-specific software and this role is a recognisable shape: process transactions accurately, reconcile against a source of truth, and hit a recurring deadline.
Doing this in-house with stretched staff, or paying a third party
- AP processing competes with other priorities
- Payment runs slip close to due dates
- Supplier queries take too long to resolve
A dedicated AP officer, outsourced to us
- One resource whose only job is your payables queue
- Reports to your own practice manager, not a third party
- Same Screenshot Monitor transparency, direct to you
Real Estate & Property Management
Trust account reconciliation follows the exact same bookkeeping discipline.
Trust accounting · CRMRetail & E-commerce
Daily transaction reconciliation across payment platforms mirrors bookkeeping closely.
POS · payment platformsConstruction & Engineering
Subcontractor invoicing and project cost tracking need the same AP/AR discipline.
Project cost systemsLogistics & Freight
Freight invoice reconciliation is a near-identical exception-hunting exercise.
TMS · billing systemsNo guessing what this role worked on. Full sample report on the Accounting page →
Discovery, role design, and a candidate you interview yourself.
You define outcomes, tools and work hours. We source, screen and put forward candidates you interview and approve. Once live, your resource follows your systems, escalation model and reporting cadence — reviewed together on a schedule you set.
Questions about hiring a dedicated Accounts Payable Officer
Ready to add this role to your team?
Tell us your supplier volumes and payment cycle — we'll shortlist candidates against your actual task list.