Recruitment Coordinator
Coordinate interview scheduling and recruitment administration across the pipeline, keeping everyone on the same page.
Candidate Sourcing
Search, screen and build talent pipelines for active roles.
Candidate Management
Manage candidate relationships through the process.
Coordination & Compliance
Schedule interviews and complete compliance checks.
Client & Account
Own account health and client relationship day to day.
Payroll & Timesheets
Process contractor payroll and timesheets.
Five reasons clients stay past the first hire
One resource, only yours
No shared queue, no rotating cast. Your dedicated resource works exclusively for you and stays.
25 years of Australian market experience
Founder Rohit Sahdev's 25 years in the Australian market, including senior leadership at Telstra, shape how every dedicated team is managed.
You always know what your team is doing
Every dedicated resource works behind Screenshot Monitor — auditable activity and reporting, not a black box.
No more "That's not my job."
Your dedicated outsourced resource adapts to what your business needs, takes ownership and grows their career by stepping up to new challenges.
Capacity without the hiring squeeze
Skilled and reliable operational talent is harder to hire locally right now. A dedicated resource adds capacity without adding to that pressure.
The outcome this role is built for
Fewer scheduling conflicts and faster shortlist packs — because coordination is someone's whole job, not squeezed between other tasks.
What this role owns day to day
Core responsibilities
- Coordinate interview scheduling across candidates, clients and consultants
- Prepare shortlist packs and candidate summaries
- Track recruitment pipeline status across all active roles
- Handle general recruitment administration
Works inside
Reported on weekly
| Scheduling accuracy | Interviews booked without conflict |
| Shortlist turnaround | Time from request to pack delivered |
| Pipeline reporting accuracy | Status matching actual pipeline |
| Task completion | Admin tasks closed on time |
Works your hours. Picks up the work.
Australian business hours
Aligned to your primary time zone and holiday calendar for day-to-day coverage.
9am–5pm style coverage, matched to your roster
Extended coverage
Stretch shift start/end times around candidate availability and urgent briefs.
Early-start or late-finish shifts, by agreement
Peak-volume scaling
Additional dedicated resources during high-volume hiring campaigns.
Scale up seats for campaigns, scale back down after
What "no that's not my job" looks like in practice: an interview needs an unusual multi-party scheduling arrangement — it still gets sorted properly instead of leaving a gap in the calendar.
What stays with your authorised staff
Client negotiation and final decisions remain with authorised consultants. This role coordinates — it doesn't decide.
The market backdrop for recruitment coordination hires
job vacancies were recorded across Australia in May 2026 — 293,800 of them in the private sector.
Australian wage growth over the year to the March quarter 2026 (3.2% in the private sector), raising the cost of hiring locally.
of Australian businesses reported rising operating expenses in June 2026 — 65% citing overheads, 40% citing staffing costs.
Statistics checked in July 2026 from the Australian Bureau of Statistics and ServiceNow. See our Challenges We Solve page for full sourcing and context.
The same skillset, wherever candidates or cases need managing
Strip away the ATS-specific tools and this role is a recognisable shape: search, qualify, coordinate, and keep a pipeline moving against a deadline.
Doing this in-house with stretched staff, or paying a third party
- Scheduling competes with other consultant priorities
- Shortlist packs take longer to assemble
- Pipeline visibility is inconsistent
A dedicated recruitment coordinator, outsourced to us
- One resource whose only job is coordination and admin
- Reports to your own recruitment manager, not a third party
- Same Screenshot Monitor transparency, direct to you
Mortgage Broking
Compliance pack preparation for lending mirrors reference and compliance checks closely.
Compliance checklistsConstruction & Engineering
Contractor compliance and induction documentation follows the same verification shape.
Contract admin systemsFinancial Services & Insurance
KYC and due-diligence checks mirror reference and compliance checking closely.
KYC toolsProfessional Services & Consulting
Interview and meeting scheduling across stakeholders is the same coordination job.
Calendar toolsNo guessing what this role worked on. Full sample report on the Recruitment page →
Discovery, role design, and a candidate you interview yourself.
You define outcomes, tools and work hours. We source, screen and put forward candidates you interview and approve. Once live, your resource follows your systems, escalation model and reporting cadence — reviewed together on a schedule you set.
Questions about hiring a dedicated Recruitment Coordinator
Ready to add this role to your team?
Tell us your interview volumes and current ATS — we'll shortlist candidates against your actual task list.