Sales Administrator
Support sales agents with contract paperwork, listing administration and settlement tracking.
Leasing & Sales (Sales)
Manage listings, applications and sales support.
Property Management
Administer tenancies and portfolio records.
Maintenance
Coordinate repair requests and contractor scheduling.
Trust Accounting
Prepare rent processing and trust account records.
Marketing & Customer Service
Handle tenant/owner communication and portfolio marketing.
Five reasons clients stay past the first hire
One resource, only yours
No shared queue, no rotating cast. Your dedicated resource works exclusively for you and stays.
25 years of Australian market experience
Founder Rohit Sahdev's 25 years in the Australian market, including senior leadership at Telstra, shape how every dedicated team is managed.
You always know what your team is doing
Every dedicated resource works behind Screenshot Monitor — auditable activity and reporting, not a black box.
No more "That's not my job."
Your dedicated outsourced resource adapts to what your business needs, takes ownership and grows their career by stepping up to new challenges.
Capacity without the hiring squeeze
Skilled and reliable operational talent is harder to hire locally right now. A dedicated resource adds capacity without adding to that pressure.
The outcome this role is built for
Cleaner contract paperwork and fewer settlement delays — because documentation is prepared accurately and tracked to completion.
What this role owns day to day
Core responsibilities
- Prepare contract of sale documentation for agents
- Administer listing paperwork and marketing approvals
- Track settlement milestones and outstanding conditions
- Maintain accurate CRM records for the sales pipeline
Works inside
Reported on weekly
| Listing turnaround | Time from instruction to listed |
| Documentation accuracy | Contracts prepared correctly first time |
| Settlement tracking | Milestones tracked on schedule |
| Data accuracy | CRM records kept current |
Works your hours. Picks up the work.
Australian business hours
Aligned to your primary time zone and holiday calendar for day-to-day coverage.
9am–5pm style coverage, matched to your roster
Extended coverage
Stretch shift start/end times around inspection days and open-home weekends.
Early-start or late-finish shifts, by agreement
Weekend coverage
Dedicated coverage for weekend enquiries and urgent maintenance triage.
Rostered weekend coverage, by agreement
What "no that's not my job" looks like in practice: a contract needs an unusual special condition — it still gets drafted and checked properly instead of using a generic template.
What stays with your authorised staff
Contract negotiation and legal advice remain with authorised local personnel. This role administers paperwork — it doesn't negotiate terms.
The market backdrop for sales administration hires
Australian wage growth over the year to the March quarter 2026 (3.2% in the private sector), raising the cost of hiring locally.
job vacancies were recorded across Australia in May 2026 — 293,800 of them in the private sector.
of Australian businesses reported rising operating expenses in June 2026 — 65% citing overheads, 40% citing staffing costs.
Statistics checked in July 2026 from the Australian Bureau of Statistics and ServiceNow. See our Challenges We Solve page for full sourcing and context.
The same skillset, wherever a portfolio needs managing
Strip away the property-specific platforms and this role is a recognisable shape: manage a portfolio of cases, keep records current, and communicate proactively.
Doing this in-house with stretched staff, or paying a third party
- Contract admin competes with other agent priorities
- Settlement tracking is inconsistent
- Documentation errors surface late
A dedicated sales administrator, outsourced to us
- One resource whose only job is sales administration
- Reports to your own sales manager, not a third party
- Same Screenshot Monitor transparency, direct to you
Mortgage Broking
Application intake and document verification follow the same structured shape as leasing applications.
Aggregator CRMRecruitment & Staffing
Candidate application processing mirrors leasing application handling closely.
ATS/CRMFinancial Services & Insurance
Policy application intake shares the same document-and-decision-prep shape.
Policy platformsRetail & E-commerce
Order and account application processing needs the same structured intake discipline.
CRM · order systemsNo guessing what this role worked on. Full sample report on the Real Estate page →
Discovery, role design, and a candidate you interview yourself.
You define outcomes, tools and work hours. We source, screen and put forward candidates you interview and approve. Once live, your resource follows your systems, escalation model and reporting cadence — reviewed together on a schedule you set.
Questions about hiring a dedicated Sales Administrator
Ready to add this role to your team?
Tell us your listing volumes and current CRM — we'll shortlist candidates against your actual task list.