Project Coordinator
Track project tasks, milestones and dependencies across trades and teams, keeping delivery on schedule.
Estimating & Tendering
Prepare take-offs, cost estimates and tender packages.
Design & Documentation
Prepare drawings and maintain document control.
Contracts
Administer subcontractor and supplier contracts.
Procurement
Process material and equipment procurement.
Project Administration (Coordination)
Track milestones, tasks and project reporting.
Five reasons clients stay past the first hire
One resource, only yours
No shared queue, no rotating cast. Your dedicated resource works exclusively for you and stays.
25 years of Australian market experience
Founder Rohit Sahdev's 25 years in the Australian market, including senior leadership at Telstra, shape how every dedicated team is managed.
You always know what your team is doing
Every dedicated resource works behind Screenshot Monitor — auditable activity and reporting, not a black box.
No more "That's not my job."
Your dedicated outsourced resource adapts to what your business needs, takes ownership and grows their career by stepping up to new challenges.
Capacity without the hiring squeeze
Skilled and reliable operational talent is harder to hire locally right now. A dedicated resource adds capacity without adding to that pressure.
The outcome this role is built for
Fewer missed milestones and cleaner progress reporting — because dependencies across trades are tracked actively, not discovered late.
What this role owns day to day
Core responsibilities
- Track project tasks, milestones and dependencies
- Prepare progress reports for site and engineering leads
- Coordinate scheduling across trades and teams
- Maintain project documentation to a consistent standard
Works inside
Reported on weekly
| Milestone/reporting compliance | Milestones tracked and reported accurately |
| Task completion | Tasks closed on schedule |
| Report accuracy | Reports matching actual project status |
| Project-action ageing | Overdue actions aged |
Works your hours. Picks up the work.
Australian business hours
Aligned to your primary time zone and holiday calendar for day-to-day coverage.
9am–5pm style coverage, matched to your roster
Extended coverage
Stretch shift start/end times around tender deadlines and site handovers.
Early-start or late-finish shifts, by agreement
Tender-season scaling
Additional dedicated resources during high-tender-volume periods.
Scale up seats for tender season, scale back down after
What "no that's not my job" looks like in practice: a dependency crosses two trades with no clear owner — it still gets tracked and chased instead of falling between the gaps.
What stays with your authorised staff
Scope and safety decisions remain with qualified local personnel. This role tracks the plan — it doesn't change scope.
The market backdrop for project coordination hires
Australian wage growth over the year to the March quarter 2026 (3.2% in the private sector), raising the cost of hiring locally.
job vacancies were recorded across Australia in May 2026 — 293,800 of them in the private sector.
of Australian businesses reported rising operating expenses in June 2026 — 65% citing overheads, 40% citing staffing costs.
Statistics checked in July 2026 from the Australian Bureau of Statistics and ServiceNow. See our Challenges We Solve page for full sourcing and context.
The same skillset, wherever projects need estimating and tracking
Strip away the CAD and construction-specific platforms and this role is a recognisable shape: measure, document, and track something precisely against a deadline.
Doing this in-house with stretched staff, or paying a third party
- Project tracking competes with site priorities
- Milestones slip without active follow-up
- Reporting quality is inconsistent
A dedicated project coordinator, outsourced to us
- One resource whose only job is tracking your projects
- Reports to your own project manager, not a third party
- Same Screenshot Monitor transparency, direct to you
Professional Services & Consulting
Project coordination and administration mirrors this role closely.
Project toolsTelecommunications
Service delivery coordination follows the same milestone-tracking discipline.
Project/order toolsMSPs & IT Resellers
Technology project management transfers this skillset directly.
PSA · project toolsDigital Marketing & Agencies
Campaign project coordination needs the same milestone and dependency discipline.
PM platformsNo guessing what this role worked on. Full sample report on the Construction page →
Discovery, role design, and a candidate you interview yourself.
You define outcomes, tools and work hours. We source, screen and put forward candidates you interview and approve. Once live, your resource follows your systems, escalation model and reporting cadence — reviewed together on a schedule you set.
Questions about hiring a dedicated Project Coordinator
Ready to add this role to your team?
Tell us your project volumes and current tools — we'll shortlist candidates against your actual task list.